HR Procedures:

If a position becomes vacant for Faculty/Staff (payroll 28020), and you would like to fill it, you must request approval to fill the vacancy.

• Use your Oracle Self Service position view to query for a vacant position (line number).
  
• Submit a Position Request Form (use the old web forms for this).
  
• Select "Approval to Fill Existing Position" from the drop-down list of reasons on the form.
  
• Complete and submit the form.
  
• HR will receive and log it (as with all position requests), and route it for approvals (VP and Budget).
  
• Once approved, and the funding has been verified, HR will send you an e-mail stating that it's OK to use the line.
  
• This applies to Faculty/Staff vacancies only, NOT student assistant, FCWS or GA/TA.